Nominating

FIRST VICE-PRESIDENT (see Standing Rules p

a. Shall assume duties as assigned by the President.

b. Shall assist the President, and in instances of

     prolonged absence or disability, shall

     perform the duties of that office, succeeding to it

     for the remainder of the term.

c. Shall attend District meetings and other

     important meetings.

d. Shall serve on the Finance Committee and act as

     Recording Secretary.

e. Shall serve as Membership Committee  Chairman.

f. Shall serve on the Awards Committee and the

    Communications Committee.

g. Shall send the current list of NCAGC Officers, Board

     of Directors, and Garden Club Presidents to the CAR-

     SGC Director and to NGC Headquarters.

h. Shall notify clubs of the deadline for dues and receive

     dues from clubs. The checks shall be forwarded to the

     Treasurer.   Shall keep a roster of each club's

     membership and send a duplicate list to the President.

     A roster of Club Members in each District shall also be

     sent to the corresponding District Director.

j. Shall notify NGC of each Club President's address.

k. Shall serve on the Scholarship Committee.

l.  Shall serve as a non-voting member of the Advisory

    Council and shall perform the duties of the Recording

    Secretary for the Council.

m. Shall check the availability of Past President's pins and

     arrange for purchase when necessary.

a. Shall assume duties as assigned by the President.

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b. Shall serve as Awards Committee Chairman.

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c. Shall print the award certificates and awards booklet.

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d. Does not automatically succeed to the office of First

     Vice President.

a. Shall collect and hold monies for NCAGC, including

     Special Projects, for bank deposit. Shall deposit those

     monies into the NCAGC account in a timely manner.

b. Shall pay bills properly itemized and authorized in a

     timely manner.

c. Shall give a Treasurer’s Report of income and expenses

    at each NCAGC Board and General Meeting. Shall

    provide a copy of each Treasurer's report to the

    President, Recording Secretary, and Finance Chairman.

d. Shall in the first quarter of each even numbered year file

    the DC Biennial Report along with the Biennial Report

    fee (currently $80) to the Corporations Division of

    the DC Department of Consumer and Regulatory

    Affairs. Shall maintain reporting instructions for future

    use.

e. Shall request the aid of the Assistant Treasurers when

    necessary.

f. Shall serve on the Finance Committee. Shall oversee the

    transfers to and retrievals from the investment accounts.

g. Shall serve on the Scholarship Committee. Shall keep

    track of the dollar amount of each Scholarship account

    and note the total amount of income earned. That

    amount is available to award in scholarships that year.

    Shall send checks in July, in the names of the

    scholarship recipients, to their respective schools.

h. Shall pay the President's expenses to two NGC

    Conventions, two NGC Fall Board Meetings, and two

    CAR-SGC Conferences for that administration, as well

   as other budgeted expenses.

i. Shall account for special funds for designated purposes

   (schools, fund raisers, special projects). Shall collect

   reports from any person handling such a fund in a

   format determined by the Treasurer to be acceptable for

    accounting purposes.These reports are due to the

    Treasurer by the end of the fiscal year.

j. All special funds shall be held inviolate and shall be used

   only for their designated purposes.

k. Shall pay NGC dues by October 15 using September 30

    membership figures as determined by the First Vice

    President. NGC’s deadline for receipt of dues is

    October 30, after which states forfeit the receipt of any

    NGC awards. NCAGC shall pay NGC for additional

    memberships received between September 30 and

    February 28 by March 30, if NGC counts these
    members for increase in membership awards

    at the spring Convention.

l. Shall send $10 to the NGC Youth Fund and $100 to the

    NGC Natural Disasters Fund along with the dues.

m. In January, shall send to the Districts their portion of

      the dues ($1.00 per member) based on the December

      membership figures.

n. If requested to do so, shall send $100 to the CAR-SGC

     Treasurer for the expenses of the CAR-SGC Director.

o. Shall place all important documents and pins

     designated for future Past Presidents in a safety deposit

     box, and shall remove them only with the consent of

    the NCAGC. President.

p. Shall leave the checkbook with the President or

     Assistant Treasurer if the Treasurer is unavailable for

     more than one week.

q. Shall provide financial data to anyone requesting it.

r.  Shall prepare and deliver records for annual review to a

     public accountant within 60 days after the end of the

    fiscal year, and shall oversee any required filings.

s. Shall provide a copy of the coming year’s budget,

    together with actual figures and the budget of the

    previous year, to the Finance Committee for approval in

    the summer. Shall submit the Budget, after approval by

    the Board, for publication electronically.

t. Shall report to the Board of Directors at fiscal year-end

    the final net income and net loss statement and the

    balances in all investment accounts.

u. Shall close the fiscal year by sending all club donations

    to their recipient organizations. Checks shall be made

    payable to the organization and sent with a cover letter

   from the NCAGC President and the corresponding

   Chairman. The Scholarship and Friendship Garden

   donations shall be deposited in their respective accounts.

a. Shall attend and record the minutes of all Board of

     Directors and NCAGC General Meetings to

     adequately reflect the business that has transpired at

     those meetings and shall be entrusted with all papers

     pertaining to the office.

b. Shall email draft copies of minutes for review to the

     President and committee assigned by the President

     within a week following each meeting. After review,

     edited minutes shall be emailed to the Board of

     Directors still in draft form.  Following any further

     corrections at the next meeting, the approved minutes

     shall be emailed to the Board of Directors.

c. Shall compile three (3) electronic copies of the

     corrected minutes: one for the President, one for the

    Secretary, and one original copy to be bound at a

     future date.

d. Shall attach a record of attendance and Treasurers’

     reports at each meeting of the Board of Directors to

     the corrected minutes.

e. Shall sign all corrected minutes and remind the

     NCAGC President to do the same.

f. A summary of motions shall be listed separately and

    presented with the minutes of each administration to

    the Advisory Committee Chairman for binding.

g. Shall be familiar with the policies of the NCAGC.

HR Lead

a. Shall follow the established bookkeeping procedures

     associated with the NCAGC Operating Accounts in

     paying bills.

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b. Shall serve as a member of the Finance Committee

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c. Shall serve as a member of the Scholarship Committee.

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d. Shall perform any of the duties of the Treasurer at the

    Treasurer’s request and with the approval of the

    President.

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e. Shall serve as an advisor for clubs IRS questions.

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f. Shall be responsible for receiving donations to NCAGC

    projects and initiatives (such as Fern Valley, Friendship

    Garden, Scholarship Fund, Presidents Project) and

    notify the various chairmen of each donation.

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g. Shall keep correspondence related to contributions or

    donations.