Guide to Preparing a Book of Evidence
[There are different Guidelines for Flower Show Book of Evidence]
1. There is a cover sheet plus three (3) page limit, using only the front of the page.
Cover sheet is for the use of the State Awards Chairman. Use 8 ½” x 11” paper.
2. Binders and vinyl sheet protectors are no longer required or allowed.
3. Cover sheet:
3. Cover sheet:
Center the information listed below on the cover sheet.
Number of Award: Name of Award:
Name of Club, City:State
Number of Members:
Name of Club, City:State
Number of Members:
National Capital Area Garden Clubs, Inc.
4. Top of first page to include number and name of NCAGC award, name of club, number of members on
whom NGC and state dues are paid (regular, honorary, life, associate).
5. Written Text: Name of club, city /NCAGC, Inc., brief summary and objectives of project, benefit to community,
accomplishments, member participation, cost of project, means of funding, continuing involvement, follow-up, maintenance, involvement with youth and other organizations, etc. Be sure to include specific information covered in award description. No table of contents. Attach or insert photos, digital photos, and/or landscape plan (does not have to be professionally drawn).
6. When the same project is eligible for various awards, submitting exact duplication of application is not
acceptable.
7. Applications and Books of Evidence may be submitted electronically or by mail to the State Awards Chairman.
8. To download the application form click on [word or pdf} format.
9. There are separate guidelines for Flower Show Books of Evidence.
To view, click on Small Standard Flower Show Award Book of Evidence Guidelines
To view, click on Standard Flower Show Award Book of Evidence Guidelines
To view, click on Standard Flower Show Award Book of Evidence Guidelines
Procedure For Applying:
Submit application form and Book of Evidence (3 pages only) to the State Awards Chairman, Jo Sellers,
by the deadline, November 4, 2011. You may submit your application and Book of Evidence electronically
or by mail. If submitting by mail, include 2 copies of the application and the Book of Evidence. Keep one
copy for your records.
by the deadline, November 4, 2011. You may submit your application and Book of Evidence electronically
or by mail. If submitting by mail, include 2 copies of the application and the Book of Evidence. Keep one
copy for your records.
Refer to the 2011 National Capital Area’s Fall Directory for complete awards information.
National Capital Area Garden Clubs
Guide to Preparing a Book of Evidence